Project: HEPB Vaccination – East Africa
Location: Tanzania
Project start: December 2026
Regions: Mwanza, Arusha, Shinyanga, Dar es Salaam, Tanga, Mbeya, and Mtwara
About the project
HEPB Vaccination – East Africa aims to expand access to hepatitis B vaccination across Tanzania, Kenya, and Uganda. The first phase will begin in Tanzania in December 2026, with activities across seven regions. The project will work with local health services and communities to support safe, accessible vaccination.
Role overview
HEP Fund is seeking organized and detail-oriented Regional Administrative Officers to support the day-to-day coordination of project activities in their assigned regions. Officers will help maintain records, coordinate logistics, support communication between regional teams and project leadership, and assist with timely reporting and administrative processes.
Key responsibilities
- Provide administrative and logistical support for regional project activities, meetings, training sessions, and vaccination events.
- Maintain organized project files, correspondence, schedules, attendance records, and other documentation.
- Support travel, venue, transport, equipment, and supply arrangements for regional teams.
- Track office supplies and project materials, and coordinate requests and deliveries with the relevant teams.
- Assist with preparation and submission of routine activity, expenditure, and progress reports.
- Support regional budget tracking and maintain accurate administrative and financial records in line with project procedures.
- Coordinate communication among project staff, health facilities, local authorities, community partners, and suppliers.
- Record meeting notes, follow up on action items, and help ensure deadlines are met.
- Handle project information responsibly and protect confidential records.
- Identify administrative or operational challenges and raise them promptly with the regional or project manager.
Qualifications and experience
- Diploma or degree in business administration, project administration, public administration, or a related field; equivalent relevant experience may be considered.
- Experience in administration, logistics, or project support; experience in a public health or community health program is an advantage.
- Strong organizational, communication, and record-keeping skills.
- Proficiency in common office software and digital record-keeping tools.
- High attention to detail and the ability to manage competing tasks and deadlines.
- Fluency in Kiswahili is required; English is an advantage.
- Ability to work collaboratively and travel within the assigned region when needed.
How to apply
Please submit your CV and a brief cover letter indicating your preferred region through the application email : [email available with Premium] [link available with Premium]. Include “Regional Administrative Officer – HEPB Vaccination – East Africa” in your application.
Equal Opportunity Employer
HEP Fund is committed to fostering a diverse, equitable, and inclusive workplace. We welcome applications from all qualified candidates and particularly encourage women, persons with disabilities, and individuals from underrepresented backgrounds to apply. Our recruitment process is fair, transparent, and merit-based. Only shortlisted candidates will be contacted.
